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DIRECTOR, PURCHASING/L

Please see Special Instructions for more details.

This is a continuous recruitment with an initial review date of 04/06/2017. Applications received after 04/05/2017 may not receive consideration. Completed application materials MUST include: - A letter of application addressing educational and professional level work experience and knowledge as it relates to all minimum and preferred qualifications for the position; - A professional resume and; - A document listing the names and contact information for three professional references.

Position Information

Posting Details

Official Job Title DIRECTOR, PURCHASING/L
Working Title: Director of Procurement
Position Number 02021363
Division B02 Finance and Administrative Affairs
Department B021030 PURCHASING
Position Type Limited Appointment
Appointment Type Limited
FLSA Status Exempt
Percent 100
Posting Type Executive/Limited
Introduction (Description of School/College/Dept/Program)

The University of Wisconsin-Milwaukee is a doctoral research-extensive university in the 26-campus University of Wisconsin System all broadly governed by the State’s Board of Regents. It was founded on the belief that if Milwaukee were to be a great city, it would need a great, urban public university. The themes of educating students, excelling in research, and serving its urban community are echoed in all University activities. The University offers more than 180 degree programs, serving 26,000+ students. The 104-acre main campus is located in a residential neighborhood near the shores of Lake Michigan, just minutes from downtown Milwaukee.
The Division of Finance and Administrative Affairs delivers essential business services that provide a foundation for UWM’s student success, research excellence, community engagement, climate and culture, and visibility and image.
The departments in Finance & Administrative Affairs provide a wide array of services to steward and facilitate the management of the university’s primary resources: human capital, finances, facilities, and information technology. FAA staff perform the accounting functions, plan for building construction and remodeling, provide technology infrastructure and enterprise IT services and resources, maintain healthy and safe research environments, provide security and protective services, clean and maintain the campus buildings and grounds, ensure fiscal integrity of campus financial operations, and provide legal advice and representation.
Consistent with UWM’s guiding values, we strive in all we do to model and promote innovations and collaboration, integrity and responsibility, positive transformation of individuals, transparent and inclusive decisions, a caring community, stewardship of resources, diversity in all it definitions, and pride in our vital role.
For more information about UWM, visit us at http://uwm.edu/about/.
For more info about FAA, visit us at www4.uwm.edu/faa.

Job Summary

The Director of Procurement is responsible for all phases of the University’s procurement process for goods and services with annual outlays of approximately $120 million. The Director provides leadership and strategic planning to meet the needs of UWM for strategic sourcing, category management, purchasing operations, card solutions, and accounts payable, ensuring compliance with all University of Wisconsin and State policies, procedures, and regulations. The Director leads or participates in the final negotiation of University contracts for goods and services, resolves bid and contract disputes in consultation with other University departments and with UW and/or government entities as appropriate, and maintains all information required under applicable laws, regulations, and University policy. The Director leads efforts to introduce new strategies, techniques, technologies, and workflows to the procurement and accounts payable process in order to minimize costs and improve services to the University community.

Duties:
I. Manage the strategy and execution of the daily operations and functions of the Procurement (purchasing and accounts payable) Department.
a. Plan, develop and implement policies, procedures, and systems on campus in order to ethically and cost-effectively acquire the lowest price goods and services to meet or exceed the requirements of UWM departments.
b. Evaluate, negotiate, and manage the most complex or strategically important supplier and vendor relationships to secure terms that are in UWM’s best interest.
c. Through the use of best procurement processes and in collaboration with schools and departments, develop strategies for acquiring goods and services that meet defined specifications at the lowest possible cost.
d. Develop ongoing working relationships and communications with internal UWM constituents while educating them on new and existing policies, procedures, and Procurement operations.
e. Develop ongoing working relationships and communications with vendors while educating them on new and existing policies and procedures; respond to vendor concerns in an ethical, timely, and professional manner; ensure the avoidance of actual, or the appearance of, conflicts of interest during the purchasing process.

II. Develop short and long-term plans for strategic sourcing, category management, card solutions incorporating adoption of best practices.
a. Identify, evaluate, and capitalize on opportunities to reduce purchasing costs by improving UWM’s buying patterns and supply channels.
b. Introduce new technologies and workflow processes that serve to meet compliance requirements, improve the efficiency and effectiveness of the procurement process, and fulfill the needs of schools, colleges, and departments.
c. Evaluate policies and procedures from Federal, State and UW System offices to determine appropriate UWM responses; establish accountability on campus for compliance with Federal, State and UW System policies
d. Analyze, monitor and review metrics, standards and best business practices to identify the need for changes to procedures, organization, and workflow.
e. Analyze, monitor and review purchasing data and transactions to identify trends in procurement and the need to implement changes or take advantage of changing conditions.
f. Regularly solicit and invite information and advice from internal constituents at UWM for the purpose of improving customer service and operational processes.

III. Plan and direct the activities of the department through management and development of staff.
a. Plan, coordinate, and administer the operational, financial, technology, and administrative operations of the purchasing and accounts payable process. Determine and arrange for training of new staff, and ongoing training/cross-training for the procurement team.
b. Direct the procurement and accounts payable teams, including establishing goals, measuring the quality and productivity of their work product, and providing professional development through training, mentoring, coaching, and performance feedback.
c. Develop and implement strategies to maintain a diversified workforce.
d. Evaluate workloads and make assignments in a manner which maintains a high-level of customer service.

Minimum Qualifications

-Bachelor’s degree from an accredited university

-Procurement management, analytics, planning, supply chain or other related experience,

-Progressive supervisory experience within a university setting or other comparable large, complex institution or corporation (e.g. hospital, regional/national social services organization, or state/federal/municipal/county government agency).

-Experience developing and monitoring budgets

Preferred Qualifications

-Master’s degree in Business Administration, Finance, Accounting or related field

-Professional in Supply Management (CPSM), Certified Public Professional Buyer (CPPB) or Certified Public Procurement Officer (CPPO)

-Experience in higher education procurement

-Demonstrated leadership, customer service, and problem-solving abilities

-Evidence of E-Procurement system knowledge, implementation or maintenance experience

-Experience with PeopleSoft

-Project management experience

-Experience establishing data-driven performance metrics and reporting

Application Instructions

This is a continuous recruitment with an initial review date of 04/06/2017. Applications received after 04/05/2017 may not receive consideration.

Completed application materials MUST include:
- A letter of application addressing educational and professional level work experience and knowledge as it relates to all minimum and preferred qualifications for the position;
- A professional resume and;
- A document listing the names and contact information for three professional references.

Application Deadline
Continuous (Open Until Filled?) Yes
If Continuous, Initial Review Date 04/06/2017
Position Contact Name Linda R. Woods
Contact Phone 414-460-4461
Contact Email lwoods@uwm.edu
Application Notes

For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices

AA/EO Statement
UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations
UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin's Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC Policy
Employment will require a criminal background check.

Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Office of Student Life, Mellencamp Hall 118 at (414) 229-4632 for a paper copy.

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
  3. References
Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).