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No Prefix or Senior Administrative Program Specialist

Please see Special Instructions for more details.

Applications must be submitted online (http://jobs.uwm.edu/postings/26591). For a completed application, a letter of interest and current resume addressing education, work experience, and knowledge as it relates to all minimum and preferred qualifications as listed above, as well as a document with the names and contact information of three professional references must be uploaded online. In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether he/she meets any of the qualification(s), they will be evaluated as not meeting such qualification(s).

Position Information

Posting Details

Official Job Title No Prefix or Senior Administrative Program Specialist
Working Title: Post-Award Compliance and Subaward Specialist
Position Number 02168765
Division B34 Office of Research
Department B3405 OFFICE OF SPONSORED PROGRAMS
Position Type Non-Teaching Academic Staff
Appointment Type Fixed Renewable, Non-Teaching
FLSA Status Exempt
Percent 100
Posting Type Academic Staff
Introduction (Description of School/College/Dept/Program)

The University of Wisconsin-Milwaukee (UWM) earned the highest rating – R1 – for a research institution from the Carnegie Classification of Institutions of Higher Education. The rating was given to only 115 of the 4,665 universities evaluated in 2016.

The Office of Sponsored Programs (OSP), a unit of the UWM Office of Research, facilitates research at UWM by providing a wide range of services, tools, and training to support researchers throughout the life of a sponsored project. OSP is responsible for services in proposal development, pre- and post-award administration, and research compliance.

Job Summary

The University of Wisconsin-Milwaukee Office of Sponsored Programs (OSP) is responsible for the administration of extramural sponsored programs. The Post-Award team in OSP provides support to Principal Investigators, deans, department chairs, administrators, and other campus officials in the financial administration of awarded grants, contracts, and agreements. The Post-Award team monitors and reports on sponsored program accounts, ensuring that they are managed in compliance with Federal Regulations as well as University and sponsor policies. The Effort and Subrecipient Compliance Specialist is responsible for Effort Management, Outgoing Subaward Management, and Subrecipient Monitoring.

Minimum Qualifications

• Bachelor’s degree, or commensurate combination of directly related experience and relevant coursework.
• At least two years of experience in post-award research administration.
• Proficiency with computer applications, such as word processing, spreadsheets, databases, and web pages.

Preferred Qualifications

• C.P.A., M.S., M.A., or other advanced degree.
• Certified Research Administrator or Certified Financial Research Administrator.
• Pre- or Post-Award Research Administration experience in central or department administration strongly preferred.
• Experience managing research compliance in a doctoral degree research university, a research foundation, or a research hospital.
• Demonstrable experience in Effort Reporting management.
• Evidence of the ability to work and communicate effectively with various stakeholders in a professional manner (i.e. faculty members, scientist, administrators, etc.)
• Evidence of experience, or demonstrable ability to make public presentations as well as develop and execute compliance training of individuals and groups.
• Evidence of ability to undertake initiative and effect meaningful change in a research compliance area.
• Familiarity with IT applications that support university effort management and certification (e.g., eCert).

Application Instructions

Applications must be submitted online (http://jobs.uwm.edu/postings/26591).

For a completed application, a letter of interest and current resume addressing education, work experience, and knowledge as it relates to all minimum and preferred qualifications as listed above, as well as a document with the names and contact information of three professional references must be uploaded online.

In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether he/she meets any of the qualification(s), they will be evaluated as not meeting such qualification(s).

Application Deadline 10/06/2017
Continuous (Open Until Filled?) No
If Continuous, Initial Review Date
Position Contact Name Carla Durand
Contact Phone 414.229.6012
Contact Email durandc@uwm.edu
Application Notes

For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices

AA/EO Statement
UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations
UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin's Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC Policy
Employment will require a criminal background check.

Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Office of Student Life, Mellencamp Hall 118 at (414) 229-4632 for a paper copy.

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
  3. References
Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).